Prairie County Clerk & Recorder of Deeds | eRecord Title Documents Online Here! | Fees | Phone | MT.

Office of Prairie County Clerk and Recorder
Toni Kalfell,
Clerk and Recorder
Piney Helmuth, Deputy

217 West Park Street
PO Box 125
Terry, MT 59349

Phone 406-635-5575
Fax 406-635-5576

Prairie County Clerk and Recorder of Deeds office invites you to e-Record your title documents ONLINE! Liens, Mortgages, Assignments, Releases and more! Save yourself a trip to county offices. Go Green this Year! Credit Cards Accepted! Online Checks!

Click Here To Submit Your Document For eRecording

Announcing a New internet service to Property Owners and Non Attorneys in Prairie County, Montana.

Land/Title documents of all types from start to finish. Let our new legal department handle your every document need in 2-simple steps!

Step #1: Fill out our simple contact request form. In most cases, is $50.00-$100.00 cheaper than our competitors! And at we will e-notarize your document through our web cam e-notary public service and even e-record your document for you at no extra charge! Saving you time, money, and the hassle of going to county offices to record your legal documents yourself.

Our legal staff will review and enter the required data, look up your legal description of the subject property, apply all county forms including AOV’s and PTA’s and transfer exemptions you may be entitled to into our advance Land/Title legal form formatting system for you, and send the document to you for review, and signature. We will also include e-notary public services online for you It’s Fast and that Simple!

Step#2: After your review, and before all parties sign the title documents, just click on our notary service link, upload the document, and our online notary public will do the rest. will e-record your document within the county in which the property is situated, in most cases, in a matter of hours! and email the county recorded copy back to you. That’s it, you are done! Our pricing includes all e-Notary Public Services & e- Recording county fees.

Start Your Real Estate Form | Click Here

Compare Our Pricing: Lawyer Prepared Documents.

Example: Quit Claim Deed, including recording fees. $150.00. Our competitors start at $170.00-$275.00 without recording fees or online e-notary services and/or the ability to notarize and record your legal documents electronically. With eRecorderofdeeds you never go farther than a computer……

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In most cases is $50.00-$100.00 cheaper than our competitors! And offers online e-notary public services and even e-records your title documents for you at no additional costs. We even pay the county fees!

Documents that have traditionally been delivered or mailed to the Clerk & comptroller of Court by runner, express mail or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Mechanic’s Liens, Notices, Release of Lien, Deeds, Mortgages, Assignment of Mortgages, Notice of Commencements, and Satisfactions of Mortgages.
Documents that have traditionally been delivered or mailed to the Clerk & comptroller of Court by runner, express mail or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Mechanic’s Liens, Notices, Release of Lien, Deeds, Mortgages, Assignment of Mortgages, Notice of Commencements, and Satisfactions of Mortgages.

With e-Recording, the submitter scans the document and uses a vendor application to upload the document and associated data. No special equipment is required, just a computer with high speed internet access and a scanner. Original documents never leave the submitter’s possession since they are scanned for submission.

E-Recording documents can be tracked through the entire process. Documents are recorded the same day, if submitted during regular business hours. Once the document is accepted, you can immediately retrieve an image that includes the recorder’s stamp from

Prairie County Recording Information

Document Formatting Requirements
• A document must meet specific margin requirements in order to be considered standard. At the top of the first page, provide a 3 inch margin. The tops of all subsequent pages should have a 1 inch margin. A 1 inch margin can be used at the bottom of each page. Side margins should be at least ½ an inch. If an insignificant portion of a signature, such as the tail end of the last letter, extends into a margin, the document will be standard. If a portion of the signature in the margin is a designation (such as Jr., Sr., III, etc.), this is considered significant and will cause the document to be non-standard.

• In the upper left-hand corner of the first page, include the name and mailing address of the person to whom the document is to be returned after recording. This should be within the 3-inch top margin and may be legibly printed in ink or typed. The document will be non-standard if no return address is included in the upper left-hand corner of the first page. Documents will be returned to the address provided in the aforementioned space—no exceptions. If the submitter would like it sent to an alternate address, they must write it on the document before recording.

• Except for page numbers or other administrative designations or information, all margins must be clear of markings.

• The document must be legibly printed or typed in blue or black ink on white paper that is either 8.5×11 inches or 8.5×14 inches in size. Addresses of grantees must be in blue or black ink when legibly printed in. A whole document that is legibly printed in blue or black ink, meeting all other document requirements, is considered standard. A document that is written entirely in cursive is considered non-standard.

• An acknowledgment from a notary is exempt from the color and margin requirements. The notary seal must be legible.

• A document that includes highlighting is non-standard. If applicable, be sure to put in the note field of your recording program that a document contains highlighting. Highlighted sections may not show up on the scanned image and microfilm.

• An officially certified court or other government document, whether from an in-state or out-of-state office, is exempt from the provisions listed here. Government documents include Department of Transportation documents and Declaration of Intent to declare a mobile home real property. These documents will always be considered standard.

• On a document with more than one page, provide the names of the parties to the conveyance on the first or second page.

• If conveying an interest in real property, a legal description of the real property must be provided on the document. A street address is not a legal description of the property, nor is a deed reference. The full metes and bounds description, subdivision with lot number, or certificate of survey number must be provided. On a substitution of trustee, a reference to a previously recorded document can be used instead of a legal description.

• Documents that are acknowledged as having been executed prior to 4-28-07 are accepted for recording as standard. They will be charged the per-page standard recording fee.

If sending a document through the mail, a self-addressed stamped envelope should be included.


A Realty Transfer Certificate is a confidential tax document that is necessary for any party transferring real property, regardless of whether the transfer is or is not evidenced by deed or instrument. Any party presenting an instrument or deed evidencing a transfer of real estate for recordation is required to submit this form to the County Clerk and Recorder. Real estate includes land, growing timber, buildings, structures, fixtures, fences, and improvements affixed to land.

The completed Realty Transfer Certificate must be filed with the County Clerk and Recorder when the deed evidencing a transfer of real property is submitted for recordation. The Department of Revenue will change the ownership records when this form is fully and accurately completed and signed.

Any gain on a transfer is Montana source income and should be reported to the Department of Revenue on the appropriate income tax return.

All Realty Transfer Certificates must be signed and dated by the preparer. By signing, the preparer indicates that the information provided is true and correct to the best of his/her knowledge, and that the grantor and the grantee have examined the completed Realty Transfer Certificate and agree that the information contained within it is correct and accurate. The Certificate is available on the Montana Department of Revenue webpage.

Recording Fees

The standard document fee is $7 per page.

The non-standard document fee is an additional $10 per document.

Certified copies of documents are $2 for the certification fee plus $0.50 for the first page and $0.25 for each page thereafter.

Recordable Documents
Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form



Other and Former communities


Zip codes for Prairie County-Montana

59326 Fallon 406 Prairie County Montana (MT)
59341 Fallon 406 Prairie County Montana (MT)
59341 Mildred 406 Prairie County Montana (MT)
59349 Terry 406 Prairie County Montana (MT)