Nowata County Clerk & Recorder of Deeds / Fees / e Record Online Here! – Telephone – OK.

Recorder Offices in Nowata County
Nowata County Clerk
229 North Maple St., Nowata
8:30 to 4:30 M-F
Phone: (918) 273-0175

Nowata County Clerk and Recorder of Deeds office invites you to e-Record your title documents ONLINE! Liens, Mortgages, Assignments, Releases and more! Save yourself a trip to county offices. Go Green this Year! Credit Cards Accepted! Online Checks!

Click Here To Submit Your Document For eRecording

Announcing a New internet service to Property Owners and Non Attorneys in Nowata County, Oklahoma .

Land/Title documents of all types from start to finish. Let our new legal department handle your every document need in 2-simple steps!

Step #1: Fill out our simple contact request form. In most cases, is $50.00-$100.00 cheaper than our competitors! And at we will e-notarize your document through our web cam e-notary public service and even e-record your document for you at no extra charge! Saving you time, money, and the hassle of going to county offices to record your legal documents yourself.

Our legal staff will review and enter the required data, look up your legal description of the subject property, apply all county forms including AOV’s and PTA’s and transfer exemptions you may be entitled to into our advance Land/Title legal form formatting system for you, and send the document to you for review, and signature. We will also include e-notary public services online for you It’s Fast and that Simple!

Step#2: After your review, and before all parties sign the title documents, just click on our notary service link, upload the document, and our online notary public will do the rest. will e-record your document within the county in which the property is situated, in most cases, in a matter of hours! and email the county recorded copy back to you. That’s it, you are done! Our pricing includes all e-Notary Public Services & e- Recording county fees.

Start Your Real Estate Form | Click Here

Compare Our Pricing: Lawyer Prepared Documents.

Example: Quit Claim Deed, including recording fees. $150.00. Our competitors start at $170.00-$275.00 without recording fees or online e-notary services and/or the ability to notarize and record your legal documents electronically. With eRecorderofdeeds you never go farther than a computer……

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In most cases is $50.00-$100.00 cheaper than our competitors! And offers online e-notary public services and even e-records your title documents for you at no additional costs. We even pay the county fees!

Documents that have traditionally been delivered or mailed to the Clerk & comptroller of Court by runner, express mail or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Mechanic’s Liens, Notices, Release of Lien, Deeds, Mortgages, Assignment of Mortgages, Notice of Commencements, and Satisfactions of Mortgages.
Documents that have traditionally been delivered or mailed to the Clerk & comptroller of Court by runner, express mail or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Mechanic’s Liens, Notices, Release of Lien, Deeds, Mortgages, Assignment of Mortgages, Notice of Commencements, and Satisfactions of Mortgages.

With e-Recording, the submitter scans the document and uses a vendor application to upload the document and associated data. No special equipment is required, just a computer with high speed internet access and a scanner. Original documents never leave the submitter’s possession since they are scanned for submission.

E-Recording documents can be tracked through the entire process. Documents are recorded the same day, if submitted during regular business hours. Once the document is accepted, you can immediately retrieve an image that includes the recorder’s stamp from

Nowata County Recording Information

Document Formatting Requirements
The Nowata County, Oklahoma clerk is responsible for recording and maintaining real property records for the county. Deeds, mortgages, and other instruments are among the legal documents recorded. These records are maintained in an accurate and permanent index that is available to the public.

No acknowledgment or recording is necessary to the validity of any deed, mortgage, or contract relating to real estate as between the parties thereto; but no deed, mortgage, contract, bond, lease, or other instrument relating to real estate other than a lease for a period not exceeding one year and accompanied by actual possession, shall be valid as against third persons unless acknowledged and recorded as herein provided.

Every conveyance of real property that is acknowledged or proved, certified and recorded as required by law from the time it is filed with the register of deeds for record is constructive notice of the contents thereof to subsequent purchasers, mortgagees, encumbrancers, or creditors.


• A deed or other instrument related to real estate is not valid unless it is in writing and subscribed by the grantors.

• Submit an original or a certified copy of an original. A document should be clearly legible and in the English language and should use ink that is dark enough to be reproduced on copy equipment used by the county clerk. For best results, use black ink on white paper. Paper size should not measure larger than 8.5 x 14 inches. Letter sized paper (8.5 x 11 inches) is also acceptable.

• All documents should provide an area free of printed information sufficient in size to accommodate the placement of documentary stamps, any certification of the payment of mortgage taxes, and the recording information affixed by the county clerk upon acceptance of the document. If sufficient space is not provided without covering language contained in the instrument, the county clerk will attach an additional page, for which extra fees will apply. Aside from these guidelines, the top margin of all documents should be at least 1 inch; side and bottom margins should be at least ½ an inch.

• No subscribing witness is necessary to the validity of any deed, mortgage, or any other instrument conveying, affecting, or relating to real estate.

• Provide the mailing address of the grantee or other designated party to which the instrument is to be returned after recording.

• Describe the real property by its specific legal description and provide such information necessary for indexing.

• If an instrument contains more than twenty-five legal descriptions requiring separate entries in the index, the descriptions shall be sorted by block and lot if the property is platted. If the property is unplatted, the descriptions shall be sorted by township, range, and section.

• In a county that has adopted a land parcel identifier system to designate tracts of property, the county clerk may not accept an instrument for filing or recording unless the land parcel identifiers for all the parcels described and affected are on the face of the instrument.

• The consideration paid for the property should be listed in the form of the deed.

The county clerk will record free of charge all certificates designating and describing lands situated in the respective counties owned by the Five Civilized Tribes and their heirs, which lands are shown by said certificates to be exempt from taxation. These will be recorded without charge, provided that when the certificate is presented for recording, it bears the approval of the Secretary of the Interior.


A quitclaim deed, made in substantial compliance with the provisions of the Oklahoma Statutes, shall convey all the right, title, and interest of the grantor thereof in and to the premises described. This does not include covenants of warranty.

A warranty deed will convey to the grantee, his heirs, or assigns the whole interest the grantor has in the premises described, and is deemed to be a covenant on the part of the grantor that at the time of the making of the deed, he is legally seized of an indefeasible estate in fee simple of the premises and has good right and full power to convey the same; that the property is free from all encumbrances and liens, and that he warrants to the grantee, his heirs, and assigns the quiet and peaceable possession of the property, and will defend the title thereto against all persons who may lawfully convey the same. The covenants and warranty shall be obligatory and binding upon any such grantor, his heirs, and personal representatives as if written at length in such deed.

The following format may be used for a general warranty deed:

Know all men by these Presents:
That____part__ of the first part, in consideration of the sum of ____ dollars, in hand paid, the receipt of which is hereby acknowledged, do grant, bargain, sell and convey unto ____ the following described real property and premises, situate in ____ County, State of Oklahoma, to wit: ____ together with all the improvements thereon and the appurtenances thereunto belonging and warrant the title to the same.
To have and to hold said described premises unto the said part__ of the second part, ____ heirs and assigns forever, free, clear and discharged of and from all former grants, charges, taxes, judgments, mortgages and other liens and encumbrances of whatsoever nature;
Signed and delivered this ____ day of ____ 20__.

Recording Fees

To record the first page of a deed or mortgage, the fee is $8. Each additional page of the same document is $2.

Any instrument offered to a county clerk for recording that contains more than twenty-five legal descriptions per page, counted as each description which could require a separate line entry in the numerical index should be accompanied by an additional filing fee of $1 per legal description over twenty-five.

Photocopies of recorded documents are $1 per page. A certified copy is an additional $1 per page.

To record the first page of a non-conforming deed, the fee is $25. Each additional page of a nonconforming instrument is $10.

For the purpose of preserving, maintaining, and archiving recorded instruments, the county clerk will collect an additional $5 for each instrument recorded.


A tax is imposed on any deed when the consideration or value of the interest or property conveyed, exclusive of the value of any lien or encumbrance thereon remaining at the time of the sale, exceeds $100. The tax is prorated at the rate of 75 cents per each $500 of the consideration.

The documentary stamps evidencing payment of the taxes must be affixed to the document before recording can take place.

If you need further assistance with recording fees or documentary taxes, contact the Nowata County Clerk at (918) 273-2480.

Recordable Documents
Quit Claim Deed Form
Warranty Deed Form
Special Warranty Deed Form
Grant Deed Form
Easement Deed Form
Transfer on Death Deed Form
Transfer on Death Revocation Form
Transfer on Death Affidavit of Acceptance Form
Affidavit of Surviving Joint Tenant Form

What is needed on Real Estate Instruments

19 OS 298

  1. Grantor-Grantee.
  2. Legal Description.
  3. Signed by Grantor.
  4. Notarized & have seal. 16 OS 26
  5. Address for Grantee on Deeds and Mortgagee on Mortgages.
  6. Return Address.
  7. Affidavit with Purchase price of Deed.
  8. Document Stamps or Exemption Number on Deeds.
  9. Treasurer’s stamp on Mortgages.
  10. Legible.
  11. English Language 16 OS 28

All Documents must comply with Recording Requirements or additional Filing Fees will be added.

Filing Fees for Real Estate Recordings

# Fee Discription Amount
1. Recording the first page of Deeds, Mortgages, and all other real estate instruments. $13.00
2. Recording each additional page to all real estate instruments $2.00
3. Recording the first page of a non-conforming instrument. $30.00
4. Recording each additional page of a non-conforming instrument $10.00
5. Recording plats of more than block $30.00
6. Recording plats of one block or less $15.00
7. Copies per page $1.00
8. Certify per document $1.00
9. Blue Line copies $5.00

For a complete list of Filing Fees see the Fee Schedule.The Real Estate Department covers a wide variety of instruments. The ones people are most familiar with are Deeds, Mortgages, Oil & Gas Leases and Release of Mortgages. The following is a list of some of the different instrument and their requirements:


Deeds are types of instruments that change ownership. These can be Warranty Deeds to Court Orders. All Deeds must have Documentary Stamps or the exemption number that exempts this particular Deed. Document Stamps are figured at the rate of $1.50 per thousand dollars. We must also see an affidavit giving the purchase price. If it is a court document, then it must be a certified copy. Deeds are required to have the grantees address.


68 OS 1905 and 46 OS 14,15Mortgages are liens against property where the property owner borrows money from a lending institution or individual. The borrower must sign the mortgage and have their signature notarized. It must have the mortgagee’s address. Mortgages, Modifications and Extensions must have mortgage tax or be stamped no tax due before filing. Contract for Deeds must also have mortgage tax if they are not getting a deed within 6 months. Mortgages on Oil & Gas or Minerals do not require a Treasurers stamp. Make a check payable to County Treasurer for mortgage tax and certification fee. Make a check payable to County Clerk for filing fees.

Affidavit of Surviving Joint Tenant/Life Tenancy

58 OS 912This affidavit can be filed on any property that is held in Joint Tenancy. A certified copy of the Death Certificate is always attached to the Affidavit. If property is held between husband and wife the Release of Estate Tax is not required. (68OS 811D-815) If it is held in Joint Tenancy by anyone other than husband and wife the Release of Estate Tax is required. Check with the Oklahoma Tax Commission to obtain a Release of Estate Tax return if required.

Oklahoma Tax Commission OTC-521-3237

Underground Cable

Any operator of underground cable must register with the County Clerk. 63OS 142.4 The fee is $100.00 if done before January 31. After January 31st it is $150.00. Most operators’ file with OKIE then OKIE files with us a list of operators who registered with them. Anyone can call OKIE (1-800-One-Call) before digging.

Oil & Gas Leases

60 OS 319-320Oil & Gas Leases must be filed in the County of the property with the County Clerk. These must comply with all filing requirements like any other document. Assignments and Releases are also filed with Oil and Gas Leases. If they have over 25 legals they must be sorted by township, range and section or pay the Non-Conforming fee which is $25.00 for first page and $10.00 for each additional page.


Contract for Deed is the most common form of Contract that we file. Contract for Deeds are considered to change the title, however the Contract for Sale does not. A Contract for Deed is like a Deed and Mortgage in one. Mortgage tax is required if it is financed longer than 6 months. Documentary Stamps are not required until the Deed is filed. Make a check payable to the County Treasurer for mortgage tax and certification fee. Make a check payable to the County Clerk for filing fees.


Plats are filed in the County of the property. The governing body must approve plats, before the County Clerk can accept it for filing. The County Treasurer must certify that taxes have been paid. It must be signed and notarized by the owner, abstractor, surveyor and the city. We require the original, one Mylar and 2 blue lines for recording. This may vary between county so check with your County Clerk.

What do I do if I have not received my original?The Cleveland County Clerks Office does not keep originals. Check with the person or company that filed your instrument, they would have received the original back at time of filing. If it was mailed in it would have been returned within 2 days. All instruments filed by Abstract or Title Companies are returned to them.

Feel free to contact us with any questions you may have. The information provided in this site is just an outline of the statute. Please refer to the Statutes or your attorney for any legal assistance you may need.



Map of Indian Territory from 1889 Encyclopædia Britannica 9th edition

For millennia, the land now known as Oklahoma was inhabited by Native Americans. The Encyclopedia of Oklahoma History and Culture states that archaeological evidence indicates that humans first lived in this area in the Verdigris River valley over six thousand years ago.[3] In the 17th century, white trappers first visiting the area found it occupied mostly by the Osage and Quapaw tribes. It was recognized as Osage territory by the time United States secured it as part of the Louisiana Purchase in 1803. In 1819, the Arkansas Territory was organized, then was split in 1824 and 1828. An 1828 treaty with the Cherokee Nation assigned the area of Nowata County to the Cherokees, who included it in 1856 in their newly created Cooweescoowee District. The Cherokees and the Delaware signed a treaty in 1867 that resulted in Delaware settlements near the present towns of Delaware, Lenapah and Nowata, Oklahoma.[3]

The state of Oklahoma and Nowata County was established in 1907, and the county had a population of 10,453. The town of Nowata was named as county seat.[3] The exact origin is unknown, but the two most common stories are that railroad surveyors used the Delaware word noweta for welcome or that a sign was posted indicating that local springs had no water: No wata.


Zip codes for Nowata County-Oklahoma

74048 Coodys Bluff 918 Nowata County Oklahoma (OK)
74027 Delaware 918 Nowata County Oklahoma (OK)
74042 Lenapah 918 Nowata County Oklahoma (OK)
74048 Nowata 918 Nowata County Oklahoma (OK)
74083 Noxie 918 Nowata County Oklahoma (OK)
74072 South Coffeyville 918 Nowata County Oklahoma (OK)
74083 Wann 918 Nowata County Oklahoma (OK)
74048 Watova 918 Nowata County Oklahoma (OK)