Spotsylvania County Clerk & Recorder of Deeds | Fees | eRecord Online Here! Telephone | VA.

Physical AddressDirections
9107 Judicial Center Lane
Spotsylvania, VA 22553.

8:00 a.m. – 4:30 p.m., Mon-Fri and 9:00 a.m. – 12:00 Noon, 1st and 3rd Saturdays (except holiday weekends)

Department Head: Christalyn Mitchell Jett

E-Mail: cjett@spotsylvania.va.us
Main: (540) 507-7600
Fax: (540) 582-2169

Spotsylvania County Clerk and Recorder of Deeds office invites you to e-Record your title documents ONLINE! Liens, Mortgages, Assignments, Releases and more! Save yourself a trip to county offices. Go Green this Year! Credit Cards Accepted! Online Checks!

Click Here To Submit Your Document For eRecording

Announcing a New internet service to Property Owners and Non Attorneys in Spotsylvania County, Virginia .

Land/Title documents of all types from start to finish. Let our new legal department handle your every document need in 2-simple steps!

Step #1: Fill out our simple contact request form. In most cases, eRecorderofdeeds.com is $50.00-$100.00 cheaper than our competitors! And at erecorderofdeeds.com we will e-notarize your document through our web cam e-notary public service and even e-record your document for you at no extra charge! Saving you time, money, and the hassle of going to county offices to record your legal documents yourself.

Our legal staff will review and enter the required data, look up your legal description of the subject property, apply all county forms including AOV’s and PTA’s and transfer exemptions you may be entitled to into our advance Land/Title legal form formatting system for you, and send the document to you for review, and signature. We will also include e-notary public services online for you It’s Fast and that Simple!

Step#2: After your review, and before all parties sign the title documents, just click on our notary service link, e-notarypublic.com upload the document, and our online notary public will do the rest. eRecorderofdeeds.com will e-record your document within the county in which the property is situated, in most cases, in a matter of hours! and email the county recorded copy back to you. That’s it, you are done! Our pricing includes all e-Notary Public Services & e- Recording county fees.

Start Your Real Estate Form | Click Here

Compare Our Pricing: Lawyer Prepared Documents.

Example: eRecorderofdeeds.com: Quit Claim Deed, including recording fees. $150.00. Our competitors start at $170.00-$275.00 without recording fees or online e-notary services and/or the ability to notarize and record your legal documents electronically. With eRecorderofdeeds you never go farther than a computer……

lewis & spotsylvaniaetlawyer.com

uslegalforms.com

findlegalforms.com

legalzoom.com

deeds.com

In most cases eRecorderofdeeds.com is $50.00-$100.00 cheaper than our competitors! And erecorderofdeeds.com offers online e-notary public services and even e-records your title documents for you at no additional costs. We even pay the county fees!

Documents that have traditionally been delivered or mailed to the Clerk & comptroller of Court by runner, express mail or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Mechanic’s Liens, Notices, Release of Lien, Deeds, Mortgages, Assignment of Mortgages, Notice of Commencements, and Satisfactions of Mortgages.
Documents that have traditionally been delivered or mailed to the Clerk & comptroller of Court by runner, express mail or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Mechanic’s Liens, Notices, Release of Lien, Deeds, Mortgages, Assignment of Mortgages, Notice of Commencements, and Satisfactions of Mortgages.

With e-Recording, the submitter scans the document and uses a vendor application to upload the document and associated data. No special equipment is required, just a computer with high speed internet access and a scanner. Original documents never leave the submitter’s possession since they are scanned for submission.

E-Recording documents can be tracked through the entire process. Documents are recorded the same day, if submitted during regular business hours. Once the document is accepted, you can immediately retrieve an image that includes the recorder’s stamp from eRecorderofdeeds.com.

Spotsylvania County Recording Information

Document Formatting Requirements
Recording real estate deeds in Spotsylvania County, Virginia.

The clerk of the County Circuit Court is responsible for recording real estate deeds pertaining to real property situated in the county.

I. Effect of Recording:

Every deed is void to all purchasers for valuable consideration without notice until it is admitted to record in the county where the property is situated. The fact that any such instrument is in the form of or contains the terms of a quitclaim deed or release does not prevent the grantee therein from being a purchaser for valuable consideration without notice, nor be of itself notice to such grantee of any unrecorded conveyance of or encumbrance upon such real estate goods and chattels. The mere possession of real estate shall not, of itself, be notice to purchasers thereof for value of any interest or estate therein of the person in possession.

II. Recording Guidelines and Requirements

• Submit original documents on white unglazed paper that is 8.5 x 11 inches in size. Printing or typing should be in black ink with a font size of at least 9 point.

• A deed should contain the original signature of the person executing it and should also be acknowledged or proved by two witnesses. A document should be notarized in accordance with the Virginia Notary Act.

• Each deed should name, in the first clause, each grantor and each grantee under whose name the document is to be indexed.

• A clerk may refuse a document for recording if the name of the person under which the document is to be indexed does not legibly appear or is not furnished. Names should be printed or typed beneath signatures.

• Provide margins that are a minimum of 1-inch on the top, left, and bottom of all pages. On the right side of all pages, the margin can be at least ½ an inch.

• The amount of consideration paid for the property must be stated on the first page of the deed (not only on the Lands Records Cover sheet).

• Recordation data will be affixed to the last page of the deed by the recording staff.

• On both the instrument and the cover page, the tax ID number for the property should be listed. The tax ID number can be placed in the upper left corner of the first page.

• The clerk has the authority to reject a document unless each individual’s surname only, where it first appears in the writing, is underscored or written entirely in capital letters, (ii) each page of the instrument or writing is numbered, (iii) the Code section under which any exemption from recordation taxes is clearly stated on the face of the writing, (iv) the names of all grantors and grantees are listed as required and if a cover sheet is used, the names of all grantors and grantees on the face of such writing are the same as on the cover sheet, and (v) the first page of the document bears entry showing the name of either the person or entity who drafted the instrument, except that documents prepared outside the Commonwealth of Virginia will be recorded without such entry.

• Instruments will be returned to the grantee, unless another address is listed.

• On the first page of any deed conveying not more than four residential dwelling units, state the name of the title insurance underwriter insuring the instrument or a statement that the existence of title insurance is unknown to the preparer.

III. Conveyances:

Each deed conveying land shall, unless an exception is made, be construed to include all the estate, right, title, and interest, both at law and in equity, of the grantor in or to such lands. All deeds conveying land shall also be construed to include all buildings, privileges, and appurtenances of every kind belonging to the land therein, unless exceptions are made in the deed.

When a deed purports to convey property, describing it with reasonable certainty, which the grantor does not own at the time of execution of the deed, but subsequently acquires it, such deed shall, as between the parties to it, have the same effect as if the title which the grantor subsequently acquires were vested in him at the time of execution of the deed and thereby conveyed.

Any persons may own real or personal property as joint tenants with or without a right of survivorship. When a person causes real property to be titled in the name of two or more persons as “jointly,” “as joint tenants,” in a “joint tenancy” or other similar language, such persons shall own the property in a joint tenancy without survivorship. If, in addition, the expression “with survivorship,” or other equivalent language is employed, it will be presumed that such persons are intended to own the property as joint tenants with right of survivorship as at common law.

In a deed, when “the said…covenants” are used, such covenant shall have the same effect as if it were expressed to be by the covenantor for himself, his heirs, personal representatives, and assigns and shall be deemed to be with the covenantee, his heirs, personal representatives, and assigns.

General warranty: A covenant of general warranty by a grantor in a deed will have the same effect as if the grantor had covenanted that he, his heirs, and personal representatives will forever warrant and defend such property unto the grantee, his heirs, personal representatives, and assigns against the claims and demands of all persons.

Special Warranty: A special warranty covenant by a grantor will have the same effect as if the grantor had covenanted that he, his heirs, and personal representatives will forever warrant and defend such property to the grantee, his heirs, personal representatives and assigns against the claims and demands of the grantor, and all persons claiming or to claim by, through, or under him.

Covenant of right to convey: When a grantor covenants that “he has the right to convey the said land to the grantee,” it shall have the same effect as if he grantor had covenanted that he has good right, full power, and absolute authority to convey the land, with all the buildings thereon, and the privileges appurtenances belonging to the property, unto the grantee, in the manner in which the same is conveyed or intended to be so by the deed, and according to its true intent.

Covenant for quiet possession and free from encumbrances: A covenant by any grantor “that the grantee shall have quiet possession of the same land” will have the same effect as if he had covenanted that the grantee, his heirs, and assigns, might, at any and all times thereafter, peaceably and quietly enter upon and have, hold, and enjoy the land conveyed by the deed, or intended so to be, with all the buildings thereon and the privileges and appurtenances thereto belonging, and receive and take the rents and profits thereof, to and for his and their use and benefit, without any eviction, interruption, suit, claim or demand whatever. If “free from all encumbrance” is added to such covenant, it will have as much effect as the words “and that freely and absolutely acquitted, exonerated and forever discharged, or otherwise by the said grantor or his heirs saved harmless and indemnified of, from and against any and every charge and encumbrance whatever.”

Covenant of no act to encumber: A covenant by any grantor “that he has done no act to encumber the said lands” will have the same effect as if he had covenanted that he not done or executed, or knowingly suffered, any act, deed, or thing whereby the lands and premises conveyed, or intended so to be, or any part thereof, are or will be charged, affected or encumbered in title, estate or otherwise.

Whenever the words “The said grantor releases to the said grantee all his claims upon the said lands,” the deed will be construed as if it set forth that the grantor has remised, released, and forever quitted claim to the grantee all his right, title, and interest, both in law and in equity, in or to the lands or premises granted (or released) or intended so to be, so that neither he nor his personal representative, his heirs, or assigns, shall at any time thereafter, have claim, challenge, or demand the lands or premises, or any part of, in any manner whatsoever.

Taxes Fees and Recordation Cost 
​Tax & Recordation ​Fees ​Code of Virginia
​State Tax ​$.25 per $100.00 rounded to the next highest $100.00. For refinance $.18 per $100 rounded to the next highest $100.00 ​Virginia Code § 58.1-801, Virginia Code § 58.1-803
​Local Tax ​1/3 of the state tax amount ​Virginia Code § 58.1-3800
​Grantor Tax ​$.50 per $500.00 rounded to the next highest $500.00 ​Virginia Code § 58.1-802
​Clerk’s Fee ​$21.00 for 1 – 10 pages
$35.00 for 11 – 30 pages
$55.00 for 31 or more pages

Plat Sheets (no larger than 8 1/2′ X 14′:  Counted as additional pages to document.
Oversized Plat Sheets (Larger than 8 1/2′ X 14′): $20.00 per sheet
Plat Sheets larger than 18′ X 24′ will not be accepted for recording.
​Clerk’s Fee Virginia Code § 17.1-275(A)(2) + Technology Trust Fund Fee Virginia Code § 17.1-279(A)
​Transfer Fee ​$1.00 on all Deeds ​Virginia Code § 58.1-3314(3)
​Technology Trust Fund Fee ​$5.00 ​Virginia Code § 17.1-279(A)

Fee shall not be assessed to any instrument or judgment tendered by any federal state or local government.
Virginia Code § 17.1-279(D)
​Deed Processing Fee ​$20.00 on every Deed & Deed of Trust that generates a tax. Also  applies to any type of Certificate of Satisfaction full or partial. ​Virginia Code § 58.1-801, Virginia Code § 58.1-803
​Open Space Preservation Fee ​$1.00 on every original, corrected or rerecorded Deed & Deed of Trust for property in Prince William County (Not on property located in the Cities of Manassas or Manassas Park). ​Virginia Code § 58.1-817
Instrument Fees
​Instrument ​Fee ​Explanation
​Certificate of Partial Satisfaction ​$41.00 Clerk’s Fee, Deed Processing Fee
​Certificate of Satisfaction ​$41.00 ​Clerk’s Fee, Deed Processing Fee
​Contract ​Based on consideration ​State & Local Taxes, Clerk’s Fee
​Deed between husband and wife ​$23.00 ​Clerk’s Fee, Transfer Fee, Open Space Preservation Fee(Cite Virginia Code Section for exemption)
​Deed in Trust ​$23.00 ​Clerk’s Fee, Transfer Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
​Deed of Conveyance ​Based on Consideration Or Value whichever is greater ​State, Local & Grantor Taxes  based on sales price or Value whichever is greater; Transfer Fee; Clerk’s  Fee, Deed Processing Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
​Deed of Correction/Rerecorded ​$22.00 ​Clerk’s Fee, Open Space Preservation Fee
​Deed of Dedication ​$22.00 ​Clerk’s Fee, Open Space Preservation Fee
​Deed of Easement/Right of Way ​$42.33 ​$.25 State Tax, $.08 Local Tax, Clerk’s Fee, Open Space Preservation Fee
​Deed of Foreclosure
Trustee’s Deed
​Based on Consideration Or Value whichever is greater ​State, Local & Grantor Taxes  based on sales price or Value whichever is greater; Transfer Fee; Clerk’s  Fee; Deed Processing Fee; Open Space Preservation Fee (Cite Virginia VA Code Section for exemption)
​Deed of Gift ​$23.00 ​Clerk’s Fee, Transfer Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
​Deed of Release ​$22.50 ​$.50 State Tax, Clerk’s Fee, Deed Processing Fee, Open Space Preservation Fee
​Deed of Trust ​Based on Consideration ​State & Local Taxes, Clerk’s Fee, Deed Processing Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
​Deed of Trust (Refinance) ​Based on Consideration ​State & Local Taxes, Clerk’s Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
​Deed Pursuant to Divorce or Property Settlement Agreement ​$23.50 ​$.50 State Tax, Clerk’s Fee ,Transfer Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
L​ease ​Based on lease amount ​State & Local Taxes on amount of lease or value of property whichever is less, Clerk’s Fee
​Lease Communication Equipment ​$41.00 ​$15.00 State Tax, $5.00 Local Tax, Clerk’s Fee
​Lease Communication Tower ​$121.00 ​$75.00 State Tax, $25.00 Local Tax, Clerk’s Fee
​Modification Agreement (increase loan amount) ​Based on Consideration ​State & Local Taxes on difference between the original amount and new money borrowed, Clerk’s Fee, Deed Processing Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
​Modification Agreement (terms only) ​$22.00 ​Clerk’s Fee, Open Space Preservation Fee (Cite Virginia Code Section for exemption)
​Mortgage ​Based on Consideration ​State & Local Taxes, Clerk’s Fee, Deed Processing Fee
​Partition Deed ​$24.25 ​​Clerk’s fee 301 & 145 Technology trust fund fee, 106 transfer fee, 212 § 58.1-3314 (2) Grantee tax, 039 58.1-806 Virginia outdoors Foundation-035
Quit Claim Deed ​$23.00 or Based on Consideration. ​Clerk’s Fee, Transfer Fee, Open Space Preservation Fee.  If based on consideration, State Local & Grantor taxes do apply & Deed Processing fee will be assessed.
The following documents are recorded for Clerk’s Fee only based on number of pages: (All fees noted are for 1 – 10 pages)
​Document ​Fee ​Explanation
​Affidavit ​$21.00 ​Clerk’s Fee
​Appointment of Substitute Trustee ​$21.00 ​Clerk’s Fee
​Assignment ​$21.00 ​Clerk’s Fee
​Assumption Agreement ​$21.00 ​Clerk’s Fee
​Certificate of Partial Satisfaction ​$41.00 ​Clerk’s Fee + Processing Fee
​Certificate of Partial Satisfaction Corrected/Rerecorded ​$21.00 ​Clerk’s Fee
​Certificate of Satisfaction ​$41.00 ​Clerk’s Fee + Processing Fee
​Certificate of Transfer ​$21.00 ​Clerk’s Fee
​Covenant ​$21.00 ​Clerk’s Fee
​Declaration ​$21.00 ​Clerk’s Fee
​Disclaimer ​$21.00 ​Clerk’s Fee
​Homestead Deed ​$21.00 ​Clerk’s Fee
​Lease Assignment ​$21.00 ​Clerk’s Fee
​Lease Corrected/Rerecorded ​$21.00 ​Clerk’s Fee
​Lease Release ​$21.00 ​Clerk’s Fee
​Lien ​$21.00 ​Clerk’s Fee
​Lis Pendens ​$21.00 ​Clerk’s Fee
​Mechanic’s Lien ​$21.00 ​Clerk’s Fee
​Notice of Attachment ​$21.00 ​Clerk’s Fee
​Option Corrected/Rerecorded ​$21.00 ​Clerk’s Fee
​Order/Decree ​$21.00 ​Clerk’s Fee
​Power of Attorney ​$21.00 ​Clerk’s Fee
​Release of Lien ​$21.00 ​Clerk’s Fee
​Release of Lis Pendens ​$21.00 ​Clerk’s Fee
​Release of Mechanic’s Lien ​$21.00 ​Clerk’s Fee
​Revocation of Power of Attorney ​$21.00 ​Clerk’s Fee
​Septic Tank Permit ​$21.00 ​Clerk’s Fee
​Subordination ​$21.00 ​Clerk’s Fee
Foreign Judgment Docketing and Abstract Fees
​Item ​Fee ​Explanation
​Judgment Docketing Fee ​$10.00 ​$5.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code §17.1-279(A))
​Foreign Judgment Docketing Fee ​$25.00 ​$20.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code § 17.1-279(A)
​Abstract Fee ​$5.00 ​$5.00 Abstract Fee (Virginia Code § 17.1-275(17))
​Abstract under Triple Seal ​$8.00 ​$5.00 Abstract Fee (Virginia Code § 17.1-275(17)) + $.50 Copy Fee (Virginia Code § 17.1-275(8)) + $2.00 Certification Fee (Virginia Code § 17.1-275(9)) + $.50 for Judge’s Signature (Virginia Code 17.1-275(9))
​Judgment Additional Debtors ​$10.00 ​$5.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code § 17.1-279(A))
​Judgment Assignment ​$10.00 ​$5.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code § 17.1-279(A))
​Judgment Credits ​$.00
​Judgment New Name of Debtor ​$10.00 ​$5.00 Docketing Fee (Virginia Code § 17.1-275(17)) + $5.00 Technology Trust Fund Fee (Virginia Code § 17.1-279(A))
​Judgment Partial Release ​$.00
​Judgment Release ​$.00
Miscellaneous Recordation Fees
​Item ​Fee
​Copies ​$.50 per page
​Certification ​$2.00 per document
​Exemplified Copy ​$2.50 per document
The Clerk’s Office accepts cash, checks made payable to Clerk of Circuit Court, money orders and money transfers from established escrow accounts.
Virginia Code § 58.1-801 et. seq. establish the legally mandated taxes and fees and Virginia Code § 58.1-811 provides the exemptions from recordation taxes. These exemptions do not include the Clerk’s fee and other applicable fees.

History

At the time of European encounter, the inhabitants of the area that became Spotsylvania County were a Siouan-speaking tribe called the Manahoac.[3]

Spotsylvania County was established in 1721 from Essex, King and Queen, and King William counties. The county was named in Latin for Lieutenant Governor of Virginia Alexander Spotswood.

Many battles were fought in this county during the Civil War, including the Battle of Chancellorsville, Battle of the Wilderness, Battle of Fredericksburg, and Battle of Spotsylvania Court House.

Stonewall Jackson was shot and mortally wounded in Spotsylvania County during the Battle of Chancellorsville. A group of Confederate soldiers from North Carolina were in the woods and heard General Jackson’s party returning from reconnoitering the Union lines. They mistook him for a Federal patrol and fired their weapons, wounding him in both arms. His left arm was amputated. General Jackson died a few days later from pneumonia at nearby Guinea Station. Confederate wounded were being gathered there for evacuation to hospitals further to the south and away from enemy lines.

 

Zip codes for Spotsylvania County-Virginia

22407 Fred 540 Spotsylvania County Virginia (VA)
22408 Fred 540 Spotsylvania County Virginia (VA)
22407 Fredbg 540 Spotsylvania County Virginia (VA)
22408 Fredbg 540 Spotsylvania County Virginia (VA)
22407 Frederickbg 540 Spotsylvania County Virginia (VA)
22408 Frederickbg 540 Spotsylvania County Virginia (VA)
22407 Frederickbur 540 Spotsylvania County Virginia (VA)
22408 Frederickbur 540 Spotsylvania County Virginia (VA)
22407 Fredericksbg 540 Spotsylvania County Virginia (VA)
22408 Fredericksbg 540 Spotsylvania County Virginia (VA)
22407 Fredericksbrg 540 Spotsylvania County Virginia (VA)
22408 Fredericksbrg 540 Spotsylvania County Virginia (VA)
22407 Fredericksbur 540 Spotsylvania County Virginia (VA)
22408 Fredericksbur 540 Spotsylvania County Virginia (VA)
22407 Fredericksburg 540 Spotsylvania County Virginia (VA)
22408 Fredericksburg 540 Spotsylvania County Virginia (VA)
22534 Partlow 540 Spotsylvania County Virginia (VA)
22553 Snell 540 Spotsylvania County Virginia (VA)
22551 Spotsylvania 540 Spotsylvania County Virginia (VA)
22553 Spotsylvania 540 Spotsylvania County Virginia (VA)
22565 Thornburg 540 Spotsylvania County Virginia (VA)